Maxmise your time with macros

Macros are one-click magic tricks that many software programs can be taught.

Even a little time exploring how to use them can save you a LOT of effort.

Macros are simply sequences of commands that you can record & replay. They provide a fantastic way to clean up common errors & formatting problems.

If you’re an editor or performing any of the many mundane tasks involved in publishing, Macros are one of best time saving features of Word. Even a little time exploring how to use them can save you a LOT of effort. Macros are simply sequences of commands that you can record & replay. They provide a fantastic way to clean up common errors & formatting problems.

How do you do it?

The easiest way is to just switch on the Macro recorder (Choose Tools > Macros > Record New Macro). A dialogue box allows you to name & save your macro & to choose whether to assign it a keyboard shortcut or add it to the toolbar.

The next step is to manually perform the actions that you’d like Word to repeat. For example, do a global search for double spaces & replace them with singles. Once you’ve got the hang of it you can create more complex macros that take care of several style & formatting inconsistencies with a single click.

The possibilities are endless. Once you’ve finished simply switch the recorder off. Word uses a language called Visual Basic to record your macros. If you’re willing to invest a little more time you can learn to edit macros as scripts & really create some amazing tools.

Ready to Run

When you’re ready to unleash your creation on your next unsuspecting file, simply choose Tools > Macro > Macros & select Run in the dialogue box, or use your shortcut or toolbar.